EDUFAR

182232

Web APP

UI/UX Design Case Study:
Edufar Web Application Design & Branding

LIVE SITE

PROJECT

Challenge

PURPOSE MISALIGNMENT

Educational institutions struggle with fragmented communication, complex data management, and inefficient administrative workflows. Existing platforms are often difficult to use, especially for non-technical users. Scalability and customization limitations further complicate operations as schools grow.

Solution

B2B/B2C LEARNING HUB

Edufar offers a user-friendly, role-based system with intuitive dashboards for administrators, teachers, parents, and students. The platform centralizes communication, automates administrative tasks, and provides modular features to adapt as institutions expand. Its design ensures accessibility and efficiency, enhancing engagement and performance tracking.

XD

Miro

Illustrator

After Effects

Excel

TOOLS USED

Design goals

ENHANCE USER EXPERIENCE Develop a simple, clean, and visually appealing interface to minimise the learning curve and ensure seamless interactions for all users.

STREAMLINE ADMINISTRATIVE TASKS Create efficient workflows to automate repetitive tasks such as attendance tracking, grading, and scheduling.

PROMOT ENGAGEMENT Implement tools and communication channels that foster collaboration between teachers, students, and parents.

SCALABILITY & ENGAGEMENT Build a modular design that can adapt and scale with the changing needs of educational institutions.

CHAPTER 1 THINK

Target Audience

SCHOOL ADMINISTRATOR Principals, administrative staff, and finance officers responsible for managing daily operations, financial records, and school-wide communication.

TEACHERS Educators who need an efficient platform for managing class schedules, tracking attendance, grading, and communicating with students and parents.

PARENTS & STUDENTS Parents looking to stay updated on their child's academic progress, communicate with teachers, and receive school updates. Students need a simple interface to access homework, grades, and schedules.

User Interviews

Dr. Rebecca Morgan Educational Coordinator

What are your biggest challenges in managing daily school operations?

"My biggest challenge is juggling multiple tasks, from managing attendance to coordinating communication between teachers, students, and parents. It’s difficult to keep track of everything, especially during busy periods like exams or events."

How do you currently manage communication within the school?

"We primarily use email and WhatsApp groups for communication, but it’s not ideal. It often leads to miscommunication, and there’s no central location to track who received what update."

What features would make a School Management System valuable for you?

"A centralized dashboard that gives me a quick overview of attendance, staff schedules, and student performance would be fantastic. I’d also like automated reporting and a notification system for important announcements."

What are your pain points with the current system?

"It’s very fragmented. I have to use separate tools for finance, attendance, and communication. It’s time-consuming and inefficient, and I’d love to have a single platform that integrates all of these functions."

Mr. John Davis High School Math Teacher

Can you describe your typical day in terms of teaching and administrative tasks?

"My day starts with preparing for classes, taking attendance, and grading assignments. After classes, I spend a lot of time recording grades manually and then updating parents on their child’s progress, which is cumbersome."

What challenges do you face with the current system?

"The biggest issue is using multiple tools to complete simple tasks. One platform for attendance, another for grading, and yet another for scheduling meetings—it’s a logistical nightmare."

How do you communicate with students and parents?

"I use email mostly, but sometimes it’s hard to keep track of all conversations, and there’s no way to easily review past communications. I’d prefer a dedicated communication feature within the system itself."

What features would you find most useful in a School Management System?

"Automated grading, performance tracking, and a way to provide real-time feedback to students. A single platform that brings all these features together would save me a lot of time."

Mrs. Sarah Thompson Parent of a 7th Grade Student

How do you stay updated on your child’s academic performance and school activities?

"Right now, I rely on emails and weekly newsletters, but they’re not always timely. I often feel out of the loop, especially when there’s a sudden schedule change or an event."

How do you communicate with teachers?

"We usually communicate through emails, which can be slow. It’s hard to get quick updates or schedule meetings. Sometimes, I wish there was a more direct and real-time way to reach teachers."

What would you like to see in a School Management System?

"A simple dashboard where I can see my child’s grades, upcoming assignments, and attendance in one place. Also, I’d love a way to set up meetings with teachers directly through the system."

How important is a mobile-friendly design for you?

"Very important! I’m always on the go, so being able to access information and receive updates through a mobile app would be extremely convenient."

User Stories

Product Features

Edufar offers an integrated school management system that simplifies attendance tracking, performance monitoring, and communication between teachers, students, and parents. Key features include real-time attendance management with automated notifications, grade tracking through customizable dashboards, and a centralized messaging system for efficient communication. The platform also includes automated fee management, scheduling tools, and a parent-student portal for easy access to academic information. With its user-friendly interface and robust reporting capabilities, Edufar enhances administrative efficiency and promotes student engagement.

CHAPTER 2 MAKE

User Journey Map

User Flow Diagram

A user flow diagram for Edufar visualizes how different user types (Admin, Teacher, Parent, and Student) navigate through the platform. The journey starts with logging into the system and accessing a personalized dashboard that offers key features such as Attendance Management, Grade Tracking, and Communication Tools. Each user type follows specific paths based on their roles—for example, admins can access Financial Management and Settings, while teachers focus on Assignment and Grade Management. The flow connects each section through arrows, showing how users interact with the platform’s features to achieve their goals efficiently.

Wireframes

Hand-sketched wireframes are simple, preliminary drawings that outline the structure and key components of each screen in the Edufar platform. They include essential elements like navigation bars, buttons, input fields, and content areas, focusing on functionality rather than detailed design. These wireframes help visualize the flow for screens such as Login, Dashboard, Attendance Management, and Communication, ensuring all necessary features are logically placed. By using rough sketches, they provide a quick and effective way to iterate on layout ideas before moving to high-fidelity prototypes.